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User Stories Solved
CHISINAU, MOLDOVA
Proposal Manager
Description
Insomniac Design is a global digital agency headquartered in Washington D.C., with offices in London, Bucharest, and Chisinau. We’re an agile, determined, and innovative team organized by functional areas of expertise — Creative, Technology, Strategy, and Management. We specialize in human-centered design with a deep focus on design thinking and digital transformation. We’re looking for a highly organized and detail-oriented Proposal Manager to join our team in Moldova.
As a proposal manager your role is critical to supporting our growing portfolio of government, nonprofit, and commercial clients. You’ll lead and coordinate proposal responses for RFPs, RFIs, and RFQs across various sectors, working closely with our business development, design, and technical teams to deliver high-quality, timely, and strategic proposals.
At Insomniac, we leverage AI to free our teams from routine tasks so they can focus on the aspects of our tasks that are most valuable.
We thrive on creative problem-solving, collaboration, and innovation. By thoughtfully integrating AI into our workflows, we’re not only improving productivity but also ensuring our people have the tools to do their best work. This empowers us to build smarter solutions and deliver stronger results for our clients.
This role will also explore and integrate AI-driven tools to streamline proposal writing, content curation, and response generation.
Key Responsibilities:
- Lead the end-to-end proposal process: from opportunity review and kickoff to submission and post-mortem
- Collaborate with internal subject matter experts (technical leads, designers, strategists, writers) to develop tailored and compliant proposals
- Maintain a centralized proposal content library (case studies, bios, capabilities, past performance, etc.)
- Ensure all proposal submissions meet client requirements for structure, compliance, formatting, and deadlines
- Manage multiple concurrent proposals under tight deadlines without compromising quality
- Track and report on proposal outcomes, feedback, and continuous improvement opportunities
- Work with the U.S. and European team members to align on strategy, scope, and work estimation for proposals.
- Leverage AI tools (e.g., for drafting, summarizing, formatting, and content retrieval) to improve speed and consistency.
Qualifications:
- 2–4 years of experience in proposal coordination, business development, or RFP response roles (preferably in a digital agency, IT, or consulting environment)
- Excellent written English and strong attention to detail
- Comfortable working across time zones with distributed teams
- Proficient in Google Workspace (Google Slides, Google docs), and Microsoft Office and; experience with proposal or content management tools is a plus
- Strong organizational, communication, and time management skills
- Experience or interest in AI tools for content creation or process automation is strongly preferred
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